Vacancy Notice N° o28/2015
Financial Assistant (Grade B3)
Directorate of Programme Co-ordination
Council of Europe Office in Kyiv
Closing date:
15 May 2015
Location :
Kyiv
Job mission
Under the authority of the Head of the Council of Europe Office, the Financial Assistant will carry out multiple administrative and technical tasks in the financial field, provide financial management advice and ensure accurate and reliable budget and accounting records, statements and reports in compliance with the Organisation's financial regulations and deadlines.
Key activities
The Financial Assistant will perform the following tasks in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:
- ensures that all financial transactions of the Office are carried out in accordance with Council of Europe financial regulations, rules and procedures;
- is responsible for daily cash payments and receipts, recording and charging to proper budget codes and ensures adequate funds are available at all times;
- provides accurate financial information, and draws immediate attention to discrepancies and irregularities;
- follow up work or activities in progress and report to the supervisor, especially if and when problems occur;
- advises and assists in financial, administrative and budgetary matters;
- prepares records and processes financial transactions, including in particular, input of requisitions and purchase orders into the financial management informations system (FIMS) and their finalisation;
- verifies and controls invoices before settlement;
- ensures regular follow-up of budget execution and prepares monthly reports of budget situation for information and validation by the relevant cost centre managers;
- liaises with officials of local banks and financial institutions to obtain information on exchange and interest rates, changes in procedures and regulations for office bank accounts;
- prepares regular management accounting reports and statements and transmits them to Council of Europe headquarters;
- archives relevant supporting documents of all financial transactions;
- carries out customs and tax exemption and VAT reimbursement procedures;
- provides logistical support to the Office (management of supplies, requisitioning of supplies from headquarters, local purchase, issuing of supplies, preparing purchase orders and tender procedures);
- provides assistance and performs reception duties, receiving visitors and phone calls in the absence of the Office Assistant.
Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.
Eligibility Requirements
The local recruitment procedure is open to candidates resident in Ukraine.
Qualification: Completed full course of general secondary education, followed by a post-secondary diploma corresponding to a minimum of two years studies in accountancy or finance.
Experience: at least three years’ relevant professional experience in financial management, administrative management or management accounting; experience in preparing accounting or finance reports; experience in secretarial and administrative duties.
Language requirements: Excellent knowledge of Ukrainian (mother tongue level); ability to express oneself, present and draft clearly, concisely and convincingly in Ukrainian and English.
Nationality: The appointed candidate must be a national of a Council of Europe member State;
Age: Under 65 years of age at the closing date of the vacancy notice.
Employee Core Values
Competencies
Essential:
• Professional and technical competencies:
- good knowledge of accounting techniques preferably of suppliers accounting and knowledge and experience of the relevant regulations and practices in force;
- Analytical and problem-solving skills;
- Planning and work organisation; excellent organisational skills; ability to work under pressure, deal with multiple tasks and respect deadlines.
ICT skills: sound computer skills and proven experience of specific financial management software (e.g. Oracle) and knowledge of standard tools in office applications (word processing, spreadsheet, data bases, presentation software, Outlook).
Interpersonal skills: service and client orientation, team-work and co-operation. Demonstrated ability to work in a multicultural team.
Personal attitudes: initiative and responsibility, result orientation and sense of continuous improvement, adaptability, self-management and development, organisational alignment;
Personal values: integrity, loyalty and conscience, discretion, independence and confidence, respect for diversity.
Desirable:
• Professional and technical competencies: Previous experience in an international environment; knowledge of the activities and procedures of the Council of Europe.
• Communication and linguistic skills: knowledge of French is an advantage.
Additional information