Under the authority of the Head of Office and the supervision of the Directorate General of Human Rights and Rule of Law, the Project Assistant carries out multiple assignments to meet the overall and specific objectives for the implementation of the European Union/Council of Europe Joint Programme “Strengthening Judicial Ethics in Turkey”, in co-operation with the donors, partners and other stakeholders, and in compliance with the organisation’s regulations and/or donor requirements.

Note: The incumbent may be required to travel within Turkey.

Employment is limited to the duration of the Project (end date 11/12/2017).

The Project Assistant shall perform the following tasks, in close co-operation with the Project team, and in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:
- assists the day-to-day implementation, preparation, organisation and follow-up of the activities of the Project, completing all necessary arrangements in advance and in a timely manner;
- provides logistical (travel, visa requests, accommodation and meeting venue bookings, local transport arrangements, interpretation) and secretarial (drafts or formats correspondence, memos, documents) support to the project team in the planning and organisation in accordance with the work plan and the financial and administrative rules of the Council of Europe;
- follows up work or activities in progress and reports to the supervisor, especially if and when problems occur;
- prepares all the financial arrangements such as purchase orders, does entry of finance tools into the FIMS system, and follows up on the payment and reimbursement in line with instructions and relevant procedures; provides and verify any other financial information and documentation as regards the activities implemented;
- assists in ensuring budgetary follow-up of the organisation of activities at every stage;
- organises and keeps project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
- ensures the circulation of pertinent information and documents among the project team, Ankara Office and the headquarters;
- provides inputs into the visibility actions, including regular updates of website and dissemination of visibility materials;
- contributes to the efficient functioning of the Office, in collaboration with the Head of Office, the Deputy Head of Office and the direct project management.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

This local recruitment procedure is open to applicants already present in Turkey.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:
Completed full course of general secondary education and appropriate professional qualifications.
Experience:
› At least three years relevant professional experience; experience of secretarial and administrative duties; experience in contributing to the implementation of international co-operation activities.
Language requirements:
› Excellent knowledge of Turkish (mother tongue level);
› Very good knowledge of one of the official languages (English).
› Knowledge of French would be an advantage.
Nationality:
› Nationality of host country or one of the 47 Council of Europe member states.
Age:
› Under 65 years of age at the closing date of the vacancy notice.
 

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.

Essential:
› Professional and technical expertise:
- Experience in administrative work, including preparation of documents of financial significance;
- Experience in the organisation of training seminars, conferences, other events;
- Experience is basic project accounting is desirable;
- Experience of working in an international environment would be an advantage.
ICT skills: sound computer skills and experience using standard tools in office applications (word processing, presentations, spreadsheet, databases, outlook, internet publications).

› Planning and work organisation
› Teamwork and co-operation
› Communication
› Results orientation
› Concern for quality
› Initiative
› Adaptability

For more information, please refer to the Competency Framework of the Council of Europe.

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 25 January 2016 (midnight Central European Time).

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.