Under the authority of the Global Education Coordinator, the incumbent will carry out a variety of secretarial support tasks related with the implementation of the North-South Centre (NSC) activities, in the framework of the iLEGEND (Intercultural Learning Exchange through Global Education, Networking and Dialogue) project , and in compliance with general guidelines and priorities and with a concern for quality, efficiency and accurancy.

The incumbent performs the following key duties:

• receives, reviews and dispatches incoming correspondence;
• drafts and formats standard correspondence, memos, files and presentations in accordance with instructions; organises files;
• re-reads and makes grammatical corrections of texts; checks translations;
• carries out the practical organisation of meetings and its follow-up;
• makes travel and accommodation arrangements, assists in the reimbursement of travel expenses in accordance with relevant procedures; verifies cost of missions;
• prepares, records, verifies and keeps up-to-date all kinds of data, files, documents, statistics, data bases, web sites, information and documentation tools etc. for a specific purpose or on request;
• seeks and collects information, documentation and data; distributes information or documentation to the persons or work unit concerned;
• prepares production and distribution of documents;
• follows up work or activities in progress;
• reports to the supervisor on activities in progress and if and when problems occur;
• promotes Council of Europe values internally and externally.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

This local recruitment procedure is open to applicants already present in Portugal.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:

• Completed full course of general secondary education, followed by a vocational qualification in secretarial/administrative studies.

Experience:

• At least 2 years of professional experience relating to project management support in an international working environment;

Language requirements:

• Very good knowledge of one of the official languages (English or French).

Nationality:

• Nationality of one of the 47 Council of Europe member states.

Age:

• Under 65 years of age at the closing date of the vacancy notice.

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.

Essential:

• Planning and work organisation
• Concern for quality
• Service orientation
• Analysis and problem solving
• Teamwork and co-operation
• Learning and development
• Results orientation

Desirable:

• Professional and technical expertise

• experience or knowledge of global development education work will be positively assessed.
  • Adaptability
  • Resilience
  • Initiative

For more information, please refer to the Competency Framework of the Council of Europe.

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 21 November 2016 (midnight Paris Time).

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.

Ilegend consists in a plan of action, signed between the North-South Centre and the European Union , for a period of three years,   to raise awareness of global interdependence and solidarity through Global Development Education and youth cooperation in Europe and beyond.