Vacancy Notice N° o4/2019
Project Assistant (Grade B1/B2)
Directorate of Programme Co-ordination
Council of Europe Office in Sarajevo

Closing date: 22 January 2019
Location : Sarajevo

Job mission

Under the authority of the Head of Office, and the supervision of the Project Manager, the incumbent will carry out multiple assignments to assist in the implementation of the Project ‘Structured sentence management for violent and extremist prisoners in Bosnia and Herzegovina’, in co-operation with the donors, partners and other stakeholders.


Employment is foreseen for the duration of the project that is expected to end on 31 October 2020.


Key activities

The incumbent performs the following key duties in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:

  • assists in the day-to-day implementation, preparation, organisation and follow-up of the activities of the Project, completing all necessary arrangements in advance and in a timely manner;
  • follows up work or activities in progress and reports to the supervisor, especially if and when problems occur;
  • provides logistical and administrative assistance to the project team, as well as experts and consultants;
  • makes practical arrangements connected to project activities (travel, visa requests, accommodation, meeting venue bookings, local transport arrangements, interpretation etc.);
  • assists in initiating purchase orders and follows up on payment and reimbursement procedures;
  • follows up on any other financial information and documentation to be submitted to Cost Centre Manager;
  • drafts and formats contractual engagements, correspondence, memos and documents in line with instructions and relevant procedures;
  • organises and keeps project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
  • ensures that the financial documentation related to the project implementation is complete and accurate, properly filed, and properly archived in both electronic format and hard copy upon the completion of the project;
  • provides inputs into ensuring the visibility of the Project, including regular updates of the website and dissemination of visibility materials;
  • ensures the circulation of pertinent information and documents among the project team, the Office and headquarters; carries out other tasks as may be required connected to the project implementation;
  • promotes Council of Europe values internally and externally.

Please note that you may be required to perform other duties not listed in the vacancy notice.


Eligibility Requirements

This local recruitment procedure is open to applicants already present in Bosnia and Herzegovina.


Only candidates who we consider best match the eligibility criteria below will be considered for shortlisting.



  • Completed full course of general secondary education, followed by a post-secondary qualification corresponding to a minimum of two years’ studies.


  • At least two years’ relevant professional experience relating to administrative or project support duties or similar.

Language requirements:

  • Excellent knowledge of one of the official languages of Bosnia and Herzegovina (mother tongue level);
  • Very good knowledge of one of the official languages of the Council of Europe (English);
  • Knowledge of the other (French) would be an advantage.


  • Nationality of host country or one of the 47 Council of Europe member states.


  • Under 65 years of age at the closing date of the vacancy notice.

Employee Core Values

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.




  • Professional and technical expertise :
  • proven practical knowledge and experience of administrative duties;
  • knowledge and understanding of the activities of the Council of Europe;
  • sound computer skills of standard tools in office applications (word processing, spreadsheet, databases, presentation software; outlook, internet publications);
    • Planning and work organisation
    • Analysis and problem solving
    • Concern for quality
    • Service orientation
    • Teamwork and co-operation
    • Adaptability
    • Communication



  • Professional and technical expertise:
  • professional experience in the field of projects/programmes and assistance and co-operation activities;
  • experience of working in an international environment;
  • broad knowledge of the activities and procedures of the Council of Europe;
  • Initiative
  • Learning and development
  • Results orientation
  • Resilience


For more information, please refer to the Competency Framework of the Council of Europe.


Additional information


Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website you can create and submit your on-line application. Applications must be submitted at the latest 22 January 2019 (midnight Paris Time).

Any false statements knowingly made by applicants in their application for employment or at the time of their engagement will result in the termination of their employment by the Council of Europe.

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.


The Organisation

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.